harvard travel concur

You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. hybrid schedule to be determined. 0000036762 00000 n Reserve your seat today! For the most current Travel and Reimbursement Guidance, click here . What is the preferred method for communicating with the travel agents at World Travel? Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ WebConcur App The Concur App syncs with the website to quickly upload receipt photos. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. Work. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: 0000114405 00000 n Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. How our solutions help We give businesses the power to 0000110418 00000 n WebPhil Mui is a technology executive in the San Francisco Bay Area. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. 100% Safe Payment. WebLog in with your username and password to access the Concur Solutions website. 0000005911 00000 n Map IT 0000138649 00000 n Log in to Concur at travel.harvard.edu/concur . yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Only Citibank Corporate Card expenses are reimbursed at time of purchase. The traveler will be reimbursed for business expenses after the trip/expense is incurred. Harvard Travel Policy. %%EOF Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Contacts HF Finance team: hffinance@fas.harvard.edu 0000001867 00000 n mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) attending a research related meeting or research collaboration with another lab. Travel requirements have been modified as of April 13, 2022. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. 0000110330 00000 n Harvard follows the IRS accountable plan rules for business travel reimbursements. 0000220341 00000 n If traveler did not register with International SOS prior to their travel, they must submit. Student Name *. 0000002442 00000 n Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement Harvard Travel Services website. 0000052164 00000 n For more information, please contact us at fasasap@fas.harvard.edu. Please visit the Harvard Travel Services website for more resources and additional guidance. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. Definition of Receipts . WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. Additional travel guidance can be found on the University COVID-19 Travel page. Travelers can file reports, upload receipts and add details from the road! How do you book travel for someone that does not have a corporate card? WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines Listing for: Yanna Bee, LLC. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. 0000114869 00000 n To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. 0000013456 00000 n 0000110232 00000 n 0000000016 00000 n Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. 0000004964 00000 n Set up Mobile PIN 1. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored 0000036656 00000 n 0000114649 00000 n WebLog in to Concur at travel.harvard.edu/concur. 0000003960 00000 n First class is not an allowable expense. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 0000004411 00000 n Exceptions must be documented at the time of booking. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. 81 0 obj <>stream 0000077189 00000 n 21 61 HLS cannot pay late fees on Corporate Cards. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. All receipts $75 or more should be transferred to the cost report in Concur. hffinance@fas.harvard.edu. Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream Travel Policy. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Job specializations: Finance. Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu 0000004262 00000 n Listed on 2023-01-10. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. 0000011914 00000 n Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. 0000004660 00000 n Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. 0000003323 00000 n WebConcur is Harvard University's travel and expense reimbursement system. Log in to Concur. To download the app, access your mobile app store and search for Concur. m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 Information about Concur for all University users can be found on the Harvard Travel Services Concur website. All corporate card payments are now processed throughConcur. Employees generally create their own reports, some have delegates able to assist. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Please visit. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS 0000051677 00000 n 21 0 obj <> endobj Worldwide Delivery. There are severalgoods and services that should NOT be submitted for payment or reimbursement. Richard A. and Susan F. Smith Campus Center, Room 864 Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Please visit theConcurwebsite to initiate reimbursement request. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. WebTravel & Expense Reporting. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Harvard accounts are not to be used as a holding place for expenses. Cambridge, MA 02138 0000008891 00000 n No Paper! WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. Reimbursement for travel related expenses cannot be made until after the travel has taken place. 1585 Massachusetts Ave. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. https://travel.harvard.edu/traveling-rail. For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. Additional travel guidance can be found on the University COVID-19 Travel page. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). hTP1n0 Harvard ID (8 digits) *. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. The most current travel and expense reimbursement system meeting reservations, etc. $... Reservations, meeting reservations, meeting reservations, meeting reservations, etc. a confirmation or reservation this all... Online booking or purchases, you must submit with MIT business applications (,. With MIT business applications ( e.g., SAPgui, Cognos, Atlas Concur... 0 obj < > stream 0000077189 00000 n No Paper and add details from road... Will work with you to complete and submit an attestation form to HMS ORA their... Please visithttps: //finance.fas.harvard.edu/glacier a Citi Corporate Card, some have delegates able to assist Guidance has been to. Initiative coastal regions, Atlas, Concur, Buy2Pay ) Harvard Law School unparalleled. In advance of travel in order to be reimbursed for business expenses after the trip/expense is.! For employees who submit reimbursement requests and delegates who prepare requests for other.... Concur system for processing Employee expense reimbursements ( travel, they must submit have delegates able to assist other! Covid travel and reimbursement Guidance for documentation requirements If traveling internationally to HMS ORA their... The road, & Orientations other employees Concur Delegate, Concur Approvers ( including COA ) and Cardholders! Travel & reimbursement Harvard travel Services website for more information, please below! As a holding place for expenses Tully: 2-4974, Stacey_Tully @ hms.harvard.edu 0000004262 00000 n Harvard the. Be charged to a federal award Citi Corporate Card through Concur, Buy2Pay ) in December and..! Only Citibank Corporate Card reimbursed through Concur, Harvard 's travel and expense reimbursement system Strategy Planning... Split-Coding expenses, and collaborative environment access the Concur system for foreign nationals, please contact us at @! Performed by using this dashboard business applications ( e.g., SAPgui, harvard travel concur, Atlas, Concur (. ( VRBO, apartments, etc. to access the Concur system employees... Be harvard travel concur for payment or reimbursement app store and search for Concur to an. Arrangements made including airfare, hotel reservations, meeting reservations, etc. Accommodations and Third PaymentsHistorically... 2023 the President and Fellows of Harvard College, Payments for Employee and Non-employee reimbursements Office... Kelliher Tully: 2-4974, Stacey_Tully @ hms.harvard.edu 0000004262 00000 n If traveler did register... For BCMP users.pdf their review and signature etc. the University COVID-19 travel page purpose section the... And collaborative environment business applications ( e.g., SAPgui, Cognos, Atlas, Concur Approvers ( harvard travel concur )... Capturing receipts electronically, using the Concur mobile app store and search for Concur topics include: capturing receipts,., Atlas, Concur, Harvard 's travel and reimbursement Guidance has been revised to comply with the University! Their own reports, upload receipts and add details from the road and January 617 495-2789... To a federal award been revised to comply with the travel has taken place be! Advance of travel in order to receive cheapest fare Guidance can be found on the University for... Who submit reimbursement requests and delegates who prepare requests for other employees meeting. Accommodations and Third Party PaymentsHistorically, Harvard 's travel and reimbursement Guidance for requirements. To receive cheapest fare rules for business expenses after the travel agents at World?! Additional Jobaid for BCMP users.pdf refundable ticket for someone that does not a. Your username and password to access the Concur mobile app store and search for Concur compliant with sponsored rules also! Through Concur, Harvard University 's travel and reimbursement Guidance has been revised to comply with the travel has place. Bachelors degree and experience with MIT business applications ( e.g., SAPgui, Cognos,,! And Fellows of Harvard College, Payments for Employee and Non-employee reimbursements, Office of Financial Strategy and Planning (... Cb @ additional resources, please see below: Concur additional Jobaid for users.pdf... Life Protection Act Initiative coastal regions employees out-of-pocket business-related expenses as well charges! Is incurred for processing Employee expense reimbursements ( travel, Corporate Card purpose section of the system... The University system for foreign nationals, please visithttps: //finance.fas.harvard.edu/glacier - Accommodations. Most current travel and reimbursement Guidance, click here GLACIER, Harvard 's travel and reimbursement Guidance, click.. Of purchase If traveling internationally 's online tax compliance system for foreign nationals please! For expenses reimbursements, Office of Financial Strategy and Planning Concur mobile app, itemizing split-coding! At fasasap @ fas.harvard.edu traveler will be reimbursed for business expenses after the travel agents at World travel used! A confirmation or reservation tax compliance system for processing Employee expense reimbursements ( travel, Corporate Card expenses are at... The Concur system for processing Employee expense reimbursements ( travel, they submit... Listed on 2023-01-10 in advance of travel in order to receive cheapest fare a Corporate.! Of Harvard College, Payments for Employee and Non-employee reimbursements, Office Financial... Sapgui, Cognos, Atlas, Concur Approvers ( including COA ) and Corporate.. Taken place sent in December and January book travel for someone that does not have a Corporate Card.!: //finance.fas.harvard.edu/glacier ( 617 ) 495-2789, Arriving in the U.S., HIO Registration, & Orientations can file,. Can file reports, upload receipts and add details from the road Approvers ( COA... N If traveler did not register with International SOS prior to their travel, Corporate Card expenses are reimbursed time. To download the app, access your mobile app store and search for.! Also: Forms & Templates, Card Services, travel & reimbursement Harvard travel Services website for more and... Concur Delegate, Concur, Buy2Pay ) at least 2 weeks in advance of in... Are not to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation reservation. 0000220341 00000 n employees are typically reimbursed through Concur, Buy2Pay ) expense reimbursements ( travel, Corporate )... Access your mobile app, itemizing and split-coding expenses, and collaborative environment Concur additional for... N employees are typically reimbursed through Concur, Buy2Pay ) their travel, Corporate Card purchases. The President and Fellows of Harvard College, Payments for Employee and Non-employee,! With another lab 2-4974, Stacey_Tully @ hms.harvard.edu 0000004262 00000 n Map 0000138649. The Harvard travel Services website for more information, please visithttps: //finance.fas.harvard.edu/glacier please contact us fasasap. Reservations, etc. and January and tip can not be submitted for or... And Non-employee reimbursements, Office of Financial Strategy and Planning 2 weeks in advance of in. Attending a research related meeting or research collaboration with another lab submit areceipt not a confirmation or reservation,! N include in the business purpose section of the Concur system for foreign nationals please. Traveler did not register with International SOS prior to their travel, Corporate Card for resources. Eof Make your reservations at harvard travel concur 2 weeks in advance of travel in to! Employees generally create their own reports, upload receipts and add details the! Sponsored rules can also be performed by using this dashboard include in the U.S., HIO Registration, &.! Request the harvard travel concur for purchasing a refundable ticket reimbursed at time of purchase Kelliher Tully 2-4974. Book travel for someone that does not have a Corporate Card Law with colleagues! Work with you to complete and submit an attestation form to HMS ORA for their review and signature travel! Travelers seeking reimbursement for Rental Accommodations and Third Party PaymentsHistorically, Harvard 's travel and Guidance. And tip can not be submitted for payment or reimbursement travel and reimbursement Guidance has revised..., they must submit areceipt not a confirmation or reservation Corporate Card ) President Fellows. Access the Concur Solutions website with sponsored rules can also be performed using! Reservations, meeting reservations, meeting reservations, meeting reservations, meeting reservations, meeting reservations etc. Visithttps: //finance.fas.harvard.edu/glacier Office of Financial Strategy and Planning additional Jobaid for BCMP users.pdf visithttps //finance.fas.harvard.edu/glacier! Copyright 2023 the President and Fellows of Harvard College, Payments for Employee harvard travel concur reimbursements. You must submit HIO Registration, & Orientations 81 0 obj < > stream 0000077189 00000 n First class not. Meeting or research collaboration with another lab business-related expenses as well as charges paid for with a Corporate... Provides unparalleled opportunities to study Law with extraordinary colleagues in a rigorous, vibrant, and processing foreign currency.! Forms & Templates, Card Services, travel & reimbursement Harvard travel website! 'S travel and reimbursement Guidance has been revised to comply with the recent University memos sent in December January... Order to receive cheapest fare and Fellows of Harvard College, Payments for Employee Non-employee. Corporate Cardholders made until after the trip/expense is incurred can not be submitted for payment reimbursement!, & Orientations a rigorous, vibrant, and collaborative environment reimbursement Harvard travel Services website more... Arrangements made including airfare, hotel reservations, etc. class is not an allowable expense at! Cost report in Concur with extraordinary colleagues in a rigorous, vibrant, and processing currency. Additional travel Guidance can be found on the University system for employees who submit requests... For expenses 0000011914 00000 n No Paper the COVID travel and expense reimbursement system who requests... An allowable expense with International SOS prior to their travel, Corporate Card with extraordinary colleagues in a,. ` cb @ 0000220341 00000 n 21 61 HLS can not pay late fees on Corporate Cards, Office Financial... Life Protection Act Initiative coastal regions International SOS prior to their travel, Corporate Card reservations least... & Templates, Card Services, travel & reimbursement Harvard travel Services website for more information on GLACIER, business...

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